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How do I organize visgroup meetings?Who is the current VisGroup Meeting Coordinator? What should I serve for the food? How do I get reimbursed for food? Who receives the weekly SciVis email? What does the weekly SciVis meeting email say? What is the current SciVis speaker schedule? What is a typical Wednesday reminder email? Who is the current VisGroup Meeting Coordinator?Abed What should I serve for the food?The food can be anything that the host or coordinator wants to share, but try to have a vegetarian option and beware of possible food allergies. How do I get reimbursed for food?See http://vis.cs.pitt.edu/resources/showFaq.php?id=11 Who receives the weekly VisGroup email?Email announcements about meetings should be sent to visfriends at googlegroups dot com. What does the weekly SciVis meeting email say?Please join us for the next visgroup meeting -- 45 minute presentation followed by questions and discussion, accompanied by food courtesy of the lab. What: Vis group presentation Where: Board room (Sennott Square 6th floor, Room 6329) When: Wednesday @12pm Who: Vizards (visualization researchers) and vizard friends ------------------ Title: Presenter: Abstract: -------------------- Continuing Schedule: What is the current SciVis speaker schedule?What are the weekly duties?Sunday: In the evening, remind the speaker for the week that they need to give you a title and abstract. Monday: Send out the announcement email. Wednesday before the meeting: Make sure that the speaker has gotten food or see if they need help with anything. Make sure the attendance/reimbursement form is ready. Wednesday after the meeting: Send an email to the speaker for next week with instructions for hosting. Tell them about the food budget, offer to help with the food, send them a link to the reimbursement form. Setting up google calendar events that send you (the coordinator) email reminders for each of the stages of the week is highly recommended. What is a typical Wednesday reminder email?Hi, This is just your reminder that you are the host/presenter for the VisGroup meeting next Wednesday. I can help with food if you are rushed for time. If you get the food, then don't forget to save your receipts (around $15 budget) and print out a sign-in sheet (http://vis.cs.pitt.edu/resources/showFaq.php?id=11). Please send me your title and abstract by Monday. Thanks |